With your busy lifestyle, it is desirable to ditch the endless number of digital files stored on your computer. Organisation of your computer files might not be at the top of your priority list during work from home, but it should be. Organisation helps you in doing your work quickly and effectively.
But which method should you follow? It is good to use a system that you understand and that works well for you.Here are some different options to keep your virtual space in order:
1) Take an Inventory
Once you opt to arrange your computer files and size up what you have got, you need to make a decision about what stays and what goes. While you are in the process of taking an inventory, you ought to take the time to copy all the files you deem important, especially any personal files.
You may want to undertake a methodical approach to sorting through your files. You can continuously transfer all of the pictures to an external disk drive or a CD to give yourself some extra space on your computer.
2) Online File Storage
You can access free cloud-based storage if you use Apple, Google, or Microsoft products, with the choice to get storage upgrades. Four things to think about as you compare cloud storage options are collaboration, version control, security, and search ability.
3) Format and Rebuild
The first thing to do is to make a copy of all the files you would like to keep and store them on an external drive or cloud service. Then completely clear your disk drive, and reinstall your OS. It is simple and straight-forward, and it is a useful tactic you can employ when making major changes to your computer files.
This may sound like a dangerous process (and it could be), but that depends on your experience and on how carefully you complete each of the steps. It is the way to go if you want to start afresh.
4) Automated Cleaning
After cleaning up the files, it is time to get to the ones that are hidden. Your laptop setup is filled with system log files, browser caches, and all kinds of other temporary files, most of which you have never seen before. Most of them are also completely unnecessary.
5) Delete Temporary Files
The processes your computer runs through when you use files or programs create tons of tiny, temporary files that help it retrieve the information you need faster. Clearing your computer of these can often help speed up its performance.
6) Sort Once a Week
Okay, so if you do not make a habit of putting files away in their correct folders, it is a good habit to try to do periodically. We suggest once every week or 10 days.
After that, it starts to get messy, and after a month or two, you are back to square one, with a computer that has files everywhere.
7) Create Shortcuts
It is great to arrange your files into structured folders, but you do not want to navigate through this structure whenever you need to seek out something. Windows has a powerful search capacity. Simply open the beginning menu, start typing, and it will scan everything on your computer.
You can also create shortcuts on Desktop in Windows to your Start menu. Also, put the folder on your taskbar. Then, right-click the File Explorer icon and it will appear within the Pinned section.
These tips are sure to assist you to use a methodical approach for organizing your files. The days when you cannot find something you would like are long gone!